Full Time

PJ Library & Event Manager

Jewish Federation of Greater Kansas City 5801 W. 115 Street, OVERLAND PARK KS

Jewish Federation of Greater Kansas City seeks a connector and detail-oriented event planner who thrives on creating and stewarding relationships from the point of initial outreach through regular, ongoing engagement, while also creating seamless events that drive positive feedback and community interest.

This person should be passionate about involvement in Jewish life, as s/he will spend time recruiting and engaging young parents/families in PJ Library events and programs, ensuring that individual events/programs are thoughtfully planned and seamlessly executed, and inspiring participants to become brand ambassadors who recruit others to these programs, and to opt to continue engaging with Jewish Federation and Jewish community in meaningful ways.

The PJ Library & Event Manager will report to the Manager of Affinity Groups, and will be supported by marketing staff and administrative personnel. This position involves researching, planning and implementing events for the Jewish Federation. It requires a minimum of 2-3 days per week in the office when the office is open.

Essential Duties & Responsibilities:

The following duties are not intended to serve as a comprehensive list of all duties performed by employees in this classification, only a representative summary of the primary duties and responsibilities.  Incumbents may not be required to perform all duties listed, and may be required to perform additional, position-specific duties.

  • Welcomes new individuals to the community and funnels them to PJ Library/Jewish Federation programs and events
  • In partnership with Federation colleagues, organizes and executes engagement and financial resource development events for various target constituent groups*
  • Identifies, recruits, and motivates community members to actively participate in Jewish Federation programs, seeing these programs as part of a continuum of meaningful and complementary offerings
  • Oversees PJ Library program for our community, including staffing committee of volunteers and events throughout the year
  • Works tirelessly to develop current and future volunteer leadership for PJ Library/Jewish Federation and the wider Jewish community (recruits event chairs, committee members and committee chairs from among program participants)
  • Works collaboratively with Jewish Federation colleagues and volunteer leaders, especially PJ Library committee chairs and members
  • Documents interactions and manages constituent profiles in CRM system
  • Takes on a portfolio of constituents for moves management
  • Takes on a portfolio of constituents for stewardship and financial resource development conversations

Event coordination/logistics responsibilities may include:

  • Research and secure venues, talent, caterers, A/V and/or transportation services, floral, gifts and books, and other event-related needs, gathering fresh ideas for upcoming and future programming
  • Meet with event vendors to negotiate best rates and build a portfolio of regular partners
  • Coordinate venue, menu, registration, name tags, floor plans, table set-ups, signage, awards, seating, program
  • Coordinate setup and tear down, including staffing of these functions
  • Create and maintain event checklist for all events
  • Secure limited inventory of snacks, water and soda used for meetings; replenish as necessary

Required Skills, Abilities and Characteristics:

  • Ability to cultivate relationships with volunteers that result in leadership and financial commitment to Jewish Federation
  • Strong emotional intelligence, communication and interpersonal skills
  • Demonstrated ability to work effectively as a leader and as part of a team
  • Self-starter with strong organizational skills and attention to detail
  • Knowledge of volunteer/professional dynamics and ability to respectfully hold others accountable
  • Ability to multitask and meet deadlines
  • Capacity to manage and organize information confidentially
  • Proficient in Windows environment, including MS Teams, Word, Excel, and Outlook
  • Flexibility to work evenings and Sundays as necessary

Preferred Qualifications:

  • Bachelor’s degree
  • Knowledge of the Jewish community, customs and traditions
  • Understanding of, appreciation and passion for the mission of Jewish Federation of Greater Kansas City
  • 2-3 years experience with event planning in a professional role, even if not event-specific

Work Hours:

This is a full-time, exempt position; business hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.  Evening and weekend work may be required as job duties demand.       

Benefits:

PTO including additional paid holidays, Medical, Dental, Life, Short-term Disability, Long-term Disability, 401(k) and Cafeteria program. 

Travel:

Opportunities for overnight travel for professional development; occasional daytime travel within the Kansas City metro area for events.  

About Jewish Federation
Jewish Federation of Greater Kansas City is the heart of the Kansas City Jewish community. We build community by bringing people together, strengthening Jewish identity, developing leaders and inspiring generosity in order to fulfill our mission of sustaining and enhancing Jewish life at home and around the world. We ensure a healthy, vibrant Jewish community now and into the future.